Three Crowns overview

Three Crowns LLP is a law firm that was founded in 2014 by specialist international arbitration advocates in the belief that international disputes call for focused advice and advocacy. The firm engages primarily in complex, high-value disputes, and counts among its clients many industry leaders and sovereign States. The firm has grown significantly in each of its offices – London, Paris, Madrid, Singapore and Washington, DC – and now comprises over 180 people, including 18 partners. Across jurisdictions, it is regarded as a market leader.

The role

Reporting to the Office Manager, the Office Assistant assists with the smooth day-to-day running of the office.

Responsibilities will include but are not limited to:

• Providing support to the Office Manager regarding the administration and facilities
management of the office, to include but not limited to:
o Ordering and maintaining stock and organization of office and kitchen supplies
throughout the office, including budgeting and cost analysis.
o Working with the OM to maintain vendor relationships and serve as a point of contact
to Property Management regarding office and facilities management.
o Overseeing and helping facilitate the shredding of confidential documents. Working
with the OM to adhere to ISO specifications. Supporting the OM with ad hoc projects
that help achieve the operational goals of the office and firm (e.g., client and office
events and staff social functions).
• Greeting clients and external visitors when they arrive for meetings, follow visitor sign-in procedures.
• Overseeing meeting room bookings and ensuring appropriate room set-up and refreshments are in place. Organizing catering for working lunches when necessary. Working with the on site IT team to organize video conferences for the office and induvial meetings, coordinating
with external participants/speakers where necessary.
• Re-setting meeting rooms once meetings have finished.
• Answering incoming telephone calls, assisting where appropriate and/or taking messages.
• Assisting the LA team by providing administrative support to the fee-earning team. Typical duties include (but are not limited to) processing expense claims in adherence to the Travel & Expense Policy; requesting printed documents from external vendors or handling smaller print jobs in-house; managing and overseeing shipments and incoming/outgoing mail; booking taxis; and maintaining organization and security of on-site storage and client files.
• Assisting with onboarding and training new support team members when necessary.
• Other duties as assigned.

Skills and knowledge

Competitive candidates will possess:

• Effective communication skills, both orally and in writing.
• The ability to work efficiently at times under pressure.
• Excellent organizational skills and attention to detail.
• The ability to prioritize workload in order to juggle conflicting demands and meet deadlines.
• Proficient calendar management skills, meeting planning and logistical arrangements.
• Proficiency with IT, particularly Microsoft Office programs.
• Excellent customer service skills to both internal and external clients and guests.
• A positive attitude and team spirit.
• Prior experience of working in an office environment would be an advantage.
• Fluent in Spanish would be an advantage.

The anticipated full-time base salary range offered for this role will start from $55,000. This represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors including, but not limited to, the candidate’s relevant experience, performance, qualifications, internal equity and the needs of the firm.